The pandemic, despite the desire of many board members to resume meetings in person, has forced us to continue to hold meetings online. This hybrid model isn’t going away and it’s crucial that boards find a way to run effective meetings with attendees who are in person and also those who join online.

In order to keep meetings productive to ensure that meetings are productive, the chair of the board must to adhere to the agenda and provide clear guidance. Digital tools can help speed up meeting processes by permitting attendees to work through issues more quickly. It is also essential that attendees from both locations receive the same materials in advance. This could include documents and slides that are used during the meeting as also any notes and information that was distributed in advance.

Prioritizing engagement during hybrid meetings will ensure that all board members are on the same page. It’s crucial to ensure that the virtual platform works correctly and that all links have been downloaded and clicked prior to the meeting starts. You can identify and fix any issues prior to the meeting by having a designated member of staff log into the meeting.

Similarly, muting the microphone when you’re not speaking will reduce echoes and background noise and allow everyone to focus on the discussion at hand. Before the meeting begins, it’s a good idea to instruct you to shut off any additional tabs or stop playing any music or videos. Finally, using a board management program that includes accessibility features will make your meeting more accessible to people with vision, hearing or speech disabilities.