Board portals provide an online repository for all information about the board, allowing directors to access current and relevant material from anywhere. This lets them efficiently prepare for meetings, handle tasks and collaborate on projects with colleagues. Board members can be authorized to sign documents with digital signatures. This will eliminate the need for costly printing and distribution.

The use of a board portal could aid organizations in saving funds and resources while increasing their efficiency and effectiveness. It is crucial to consider the specific requirements of your organization when selecting a board management solution. Ensure you choose a vendor with a competitive price and solutions to meet your board’s requirements.

Previously, boards were given paper-based meeting packs via courier. It could take several days for them to be opened and accepted. A board portal can cut the time to a couple of hours and then send agendas, presentations and reports as well as other materials to attendees in a matter of minutes. The board portal can also be used to host video-telephony conferences offering a consistent experience for directors.

It is crucial that the portal chosen for board use is secure. This includes features such as data encryption and password complexity controls as well as tracking users’ activities to minimize the chance of unauthorized entry. It should also be able to demonstrate that it is in compliance with industry standards like ISO 27001 and SOC 2 certifications, and facilities that provide the physical, human and procedural security measures.